Catering & Event Quote Calculator: Restaurant Event Pricing Spreadsheet

Price private events and catering with the margin you need. Enter the guests, the menu, the staff and the extras. The calculator works out the price per guest, the total, the deposit and your margin, and fills in a client quote ready to send.

What's inside

• Quote: food priced at your target food cost, staff and extras with your markup, price per guest rounded to your step, service charge, VAT, deposit and balance
• Menu splits: cost a vegetarian, vegan or allergen-friendly option for part of the guests, alongside the main menu
• Margin check: gross margin on every quote, marked OK or Check against your minimum
• Client Quote: a clean, printable quote with your business details, prices, terms and the menu
• Settings: target food cost, markups, rounding, service charge, VAT and deposit %

Good to know

• Works in Excel, Google Sheets and LibreOffice, in any currency
• Start Here guide and worked example included: a wedding lunch for 40 guests with a vegan option for 20%
• Pairs with the Event Booking & Deposit Tracker

Works well with

• Event Booking & Deposit Tracker
• Event Function Sheet

Read: How to price a catering event per guest

All 25 tools in one download: Complete Restaurant Collection

Created by Kali Safwat for The Off-Menu Circle.

Digital download (.xlsx). You'll receive the file instantly after purchase.